Microsoft Exchange Server has long been the gold standard in enterprise-level email solutions, but many small businesses have shied away from it due to the cost and complexity of setting up and managing an on-premises server. Fortunately, Microsoft now offers Exchange Online, a cloud-based version of its popular email solution. Let’s take a look at how Exchange Online can benefit your small business and why you should consider it for your email needs.
What is Microsoft Exchange?
Before we dive into the benefits of Exchange Online, let’s quickly review what Microsoft Exchange is. Microsoft Exchange is an email, calendar, and contact management system designed to provide powerful collaboration and communication tools for organizations of all sizes. It can be used on premises, in the cloud, or as part of a hybrid environment.Many large enterprises and academic organizations install Exchange on their own servers, as this provides them with complete control over their email systems. However, this can be overly complex and expensive for smaller businesses that don’t necessarily require the same degree of customization or control. This is where Exchange Online comes in.
What is Exchange Online?
Exchange Online is essentially the cloud-based version of Microsoft Exchange, and it’s available as a stand-alone service or as part of a Microsoft 365 subscription. Exchange Online is hosted by Microsoft, meaning you don’t have to worry about setting up and managing your own email servers. This makes it much simpler and more cost-effective to set up than an on-premises Exchange server. All you need is an internet connection and you’re good to go.What are the benefits of Exchange Online?
Using Exchange Online for your business email comes with a number of advantages, including these key benefits:- Predictable and lower costs – Exchange Online eliminates the need for expensive hardware and software investments, as well as the ongoing maintenance costs associated with an on-premises installation. As with many other hosted services, you simply pay a fixed fee each month for the number of users you need, so you can easily predict and control your costs.
- Easier implementation – Maintaining an on-premises Exchange server can be complex and time-consuming. You would need to find space in your office for the server, purchase and install hardware and software, set up and manage accounts and users, and keep it all updated and secure. In case the server runs into problems, you would then need to fix it yourself or call in an IT specialist. Exchange Online takes much of this burden away, as Microsoft takes care of everything.
- Enhanced security – Microsoft’s cloud infrastructure provides a secure platform for storing and managing your data. Exchange Online also includes advanced security features such as multifactor authentication, data loss prevention, and encryption. These features help protect your business from cyberthreats and data breaches.
- Scalability – As your business grows, Exchange Online can quickly and easily scale to meet the increased demand. Instead of needing to purchase new hardware or hire additional IT staff, you can simply increase your user count and the system will take care of the rest.